Offer letters candidates and reviewers can trust at a glance.
Offer letters move hiring, lending, leasing, and visa decisions — and edited copies, fabricated offers, and withdrawn ones presented as live cause real damage. VerifyDoc.ai lets HR teams issue, manage, and verify offers as workforce records anyone can confirm in seconds, without ever calling HR.
Ref VD-5HB-Q7N
An offer letter is easy to fake — and costly to trust.
Once an offer leaves the employer, recipients need a fast way to know it’s genuine, current, and unchanged. Today that means edited PDFs slip through, and HR fields a steady stream of confirmation calls.
Altered & fabricated offers
Edited salaries, fake letterheads, and entirely invented offers weaken trust and drive poor downstream decisions in lending, leasing, and mobility.
Manual confirmation drains HR
HR and payroll get asked to confirm authenticity by email and phone — slowing recruitment, underwriting, and benefits, and burning team time.
Stale & withdrawn copies
An expired or rescinded offer can be presented as current, with no reliable way for a reviewer to tell it's no longer valid.
Not just verification — the full offer lifecycle.
Offers get amended, expire, and sometimes get withdrawn. VerifyDoc.ai is where HR issues them, keeps their status current, and lets every reviewer confirm them — no callback required.
Issue offers candidates can rely on
Generate offer letters through your normal HR workflow with the company brand and an embedded QR code and reference, baked in at issuance. Send one offer or a whole onboarding cohort in a single batch.
- Branded with your company identity
- Bulk-issue for hiring cohorts
- Auto-embedded QR & reference code
- Digital or printed
Withdraw, amend & expire — under control
Set an offer's validity window so a lapsed offer reads as Expired. Rescind a withdrawn offer instantly so it can't be passed off as live, reissue cleanly when terms change, and keep a complete audit trail of issuance and every review.
- Set offer-validity / acceptance windows
- Rescind a withdrawn offer instantly
- Reissue amended offers cleanly
- Full tamper-evident audit trail
Reviewers — instant confidence, no callback
A scan opens a hosted Certificate of Authenticity confirming the offer is genuine and showing its live status against the employer's record. Screening firms, embassies, lenders, and landlords verify in seconds, free, with no account.
- Hosted Certificate of Authenticity
- No account or fee to verify
- Works on printed & digital documents
- Live status: Active, Expired, Revoked
Every workforce document, made verifiable.
Employment offers candidates can use with confidence.
Service and experience certificates. View →
Payroll summaries for lending & leasing. View →
Proof of role, tenure & status. View →
Pension and benefits statements. View →
Signed contracts of employment.
Internal role and status changes.
Exit and relieving confirmations.
From HR system to verified offer.
Generate as usual
The offer is produced through your normal HR, payroll, or onboarding workflow.
Attach the record
VerifyDoc.ai binds a secure verification record, with validity dates, at issuance.
Send the offer
A QR code and reference are embedded in the shared document, digital or printed.
Verify & manage
Reviewers scan to confirm authenticity and status; you withdraw, amend, and audit for life.
Everything an HR team needs — built in.
Issue offers for an entire hiring cohort in one upload or API call.
Set acceptance windows so lapsed offers read as Expired, not active.
Withdraw an offer and the public status updates at once — no live copy left circulating.
See when and where an offer is being verified across screening and underwriting.
Issue from your HRIS or ATS, plus Google Docs and Microsoft Word workflows.
Show only what the reviewer needs; sensitive pay detail stays minimised and protected.
Before vs after VerifyDoc.ai
What changes across employment workflows
One platform, every reviewer in the chain.
Issue offers, stop fielding callbacks
Put verifiable, status-aware offers into candidates' hands and watch the confirmation requests to your inbox dry up.
Confirm offers in seconds
Validate an employer-issued offer instantly during pre-employment screening, without chasing HR for a callback.
Trust offers in visa reviews
Confirm an offer is genuine and current during visa and relocation assessments — a frequent fraud point, closed.
Rely on income evidence
Verify offers and payroll documents before approving credit or a tenancy, reducing exposure to fabricated income.
Illustrative workflows. Replace with named employer stories as they go live.
Built for sensitive workforce data.
- Data minimisation. Verification pages show only what the employer chooses to expose.
- Encryption in transit & at rest across the platform.
- Full audit trail of issuance, review, amendment, and withdrawal.
- GDPR & UK DPA aligned, with a data-processing addendum for employers.
- Role-based access so only authorised HR staff can issue or rescind.
- Records preserved even if you pause — never silently invalidated.
Authenticity without oversharing
VerifyDoc.ai proves an offer is the genuine, current record the employer issued — while keeping sensitive pay and personal detail minimised. It confirms the document, not the outcome of the hire.
Answers for HR & payroll teams.
Does verification expose the candidate's salary or personal data?
Can we withdraw or rescind an offer after issuing it?
How are offer acceptance windows / expiry handled?
Does it confirm the candidate actually joined?
Does it work for printed offers, or only digital?
Do screening firms or embassies need an account to verify?
What happens to issued offers if we pause our subscription?
Make every offer you send verifiable on sight.
Start free in under a minute, or book a walkthrough tailored to your HR, recruitment, and payroll workflow.